In collecting your data for the purposes of checking your eligibility for the 2 year old, or 3 & 4 year old universal and extended entitlements, Early Years Pupil Premium (EYPP) or Disability Access Fund (DAF), Newham is exercising the function of a government department. Newham is authorised to collect this data pursuant of Section 13 of the Childcare Act 2006.
Newham council is the data controller for purposes of the EU General Data Protection Regulation and any UK laws supplementary to this, and is registered as a data controller with the Information Commissioner’s Office (ICO) under registration number Z5808736.
Newham council is committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.
Why we are processing your data - We are collecting your data for the purpose of
• enabling us to pay your early years provider for their provision of the early years free entitlement for your child, including for any supplementary entitlements
• supporting your child’s teaching and learning
• monitoring early years and childcare provision
We have a legal basis for collecting this data as we have a legal obligation under the Childcare Acts 2006 and 2016. We will process special category data regarding your child’s ethnicity, disability (where applicable) and this will be done on the basis of Substantial Public Interest: processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law, which shall be proportionate to the aim pursued. Data may be used in accordance with the Equality Act 2010.
Your anonymised data may be shared with Newham Children’s services, and the government’s Department for Education for statistical purposes.
We will hold your data for six years’ following the term after your child's fifth birthday.
Your information rights
• You have the right to access a copy of the data held about you and your child and an explanation of the purpose for it.
• If you believe that information held is inaccurate, you have the right to request that it be changed.
Further information - If you wish to exercise any of your information rights, please refer to Newham’s data protection privacy statement which is located here https://www.newham.gov.uk/Pages/Services/Processing-personal-data.aspx
The Data Protection Act 2018 (the Act) puts in place certain safeguards regarding the use of personal data by organisations, including the Department for Education, local authorities, schools and other early education providers. The Act gives rights to those about whom data is held (known as data subjects), such as pupils, their parents and teachers. This includes:
• The right to know the types of data being held
• Why it is being held; and
• To whom it may be disclosed
Should you have any concerns relating to how your information or the information relating to your child/ren is being or will be used, please contact your provider or Newham Council. Please note that information about whether a child is in receipt of Disability Living Allowance is, under the Act, Special Category Data which should be handled appropriately. Providers are asked to pay particular note to advice from the Information Commissioner’s Office on holding personal data including sensitive personal data available at: